Run an event

From setting it up to the final scores, in the order a director does it.

For tournament and outing directors

• Set up your event in four steps You have a name, a course and a date. Four short screens turn that into an event page you can build on. Nothing is visible to players until you open registration.
• Your event's home base Everything about one event lives on its event page. Here is what each part is for and which button you press at each stage, from Draft to live.
• Open sign-ups and share the link You want golfers to sign themselves up. Here is how to set the rules, open registration, hand out the link or the flyer, and what to do when the field fills.
• Build the field the night before You have a list of who is coming. Here is how to get every name into the event, from your club's roster, a spreadsheet, or one new golfer at a time.
• Make the groups, by hand or auto-pair Everyone is in the field. Now decide who plays with whom. Let Back9Ops draw the groups for you, or build them yourself, and tell the golfers when you are done.
• Set the round: tee times or shotgun A shotgun start, a regular tee-time start, a nine-hole round. Round Setup is five short screens that decide how the day starts. Here is what to answer and what publishing does.
• How scoring works on game day It is the morning of the event. Here is how to open scoring, how golfers put their scores in, how you fix one, and where to watch the standings.
• Stroke play: gross and net Somebody asks who really won, the low score or the low score after handicap. Here is how stroke play shows both, what the handicap setting changes, and how ties are settled.
• How a scramble scores It is a scramble, so the first job is the teams. Here is how to build them, what team handicap the app gives each one, and why the team with the higher gross can still win.
• Best ball and Chapman Two team formats that sound alike and score differently. Best ball keeps every golfer's own score and counts the better one. Chapman is one score for the pair.
• Stableford Your group wants a format where one bad hole does not wreck the round. Here is how Stableford turns each hole into points, and what the Modified and Quota choices change.
• Skins Every hole is its own little contest. Here is how skins are won, what happens when two golfers tie a hole, and how to read the board that shows who took which hole.
• Wolf One golfer is the Wolf on each hole and makes a call. Here is how to set up the rotation, where golfers tap the call on their scorecards, and how the points are counted.
• Match play Golfers play head to head and the winners move on, like a knockout. Here is how to build the bracket, how golfers record their holes, and what to do when a match ends level.
• Handicaps in plain words A golfer who hits it worse can still win, because of handicap strokes. Here is where each golfer's number comes from, what the Handicap setting does to it, which holes get the strokes, and where golfers can see the working.
• How ties are broken Two golfers finish level and both want the trophy. Here is which setting decides it for each format, how countback and a manual playoff work, and what skins, match play and Wolf do with a tie.
• Put the leaderboard on the TV A big board for the clubhouse wall. Here is how to open the TV view, what it shows and how it flips through a big field, how to put a message on it, and which formats it leaves to the app.
• Picking the right format for your outing Nine scoring formats, one question each. Answer how your golfers will play and which crowd you have, and this page points you to the format and to the article that explains it.
• Print the flyer One sheet for the pro shop window and the bulletin board, with a code golfers scan to sign up. Here is how to open it, what is on it, how to print it, and why a golfer who scans it may see "not found".
• Print scorecards and field packets The field packet is a scorecard and a cart sign for every group, each with a code golfers scan to score. Here is how to make it, print it, reprint one group, and print the check-in sheet, tee sheet, labels and rules sheet.
• Add sponsors Paste a list of business names from your spreadsheet, add a logo where a sponsor sent one, and choose who stands on which tee box. Here is where it all shows, and why every sponsor looks the same size.
• Run contests: closest to the pin and more Add a closest-to-the-pin, longest drive or longest putt to a round. Here is how to make it, open it, measure it, and name the winner yourself, so a golfer who taps the wrong button on the course does not take the prize.
• Read the players' notes after the round When golfers keep their own scorecards, each one can leave a note or a score suggestion for the marker. Here is how to turn that on, where the notes land, and how to go through them after the round without changing a score by accident.
• Run a season-long points series Tie several of your events into one season table, such as a summer tour or a race to the club championship. Players earn points for where they finish, and the table updates by itself each time you finish an event.
• A golfer needs to cancel their spot A golfer cannot make it. Here is the private link in their email, what the golfer sees, what you see when they cancel, how to close the window early, and how to put them back.
• Run a match play bracket The bracket is built. Now run the day. Where to send your golfers, what to watch while they play, what to do at the scoring table, and one page you should not send them to.
• Run a Ryder Cup style event Two teams, a set of foursomes, four-ball and singles matches, and a live scoreboard that adds up the points. Here is how to name the teams, build the sessions and pairings, score a match, and what to watch for on the day.
• Close the event and lock the results When the last card is in, press Close Event. Here is what the page asks you first, what changes for your golfers, and how to undo it if you pressed it too soon.
• Take team entries for a scramble One person signs up the whole foursome, then keeps the team's own page. Here is the form, the emails, what the captain can change, and where you see and name the teams.
• Bring players in from a spreadsheet Got the field in a spreadsheet? Two pages read a CSV file for you, one that fills a single event and one that fills your whole roster. Here is what each shows you before it saves anything.
• Fix a wrong score A golfer's card has a wrong number on it. Here is how an Admin changes one hole from the scoring page, how to put it back, and what to do when the event is already closed.
• Fix the groups on game day morning Someone didn't show up, someone dropped out, someone showed up late, or two friends want to play together. Here is how to take a golfer out of a group, put one in, and rebuild the groups if you have to start over.
• The event's tee sheet: the page you print Once the groups are made, the tee sheet is the one page that lists every group, its start hole and tee time, and who is in it. Here is what it shows, where it lives and what it does not do.
• When the event is full: the waitlist The last spot is gone and more golfers want in. Here is what a golfer sees, how they join the waitlist, and how you let one of them in when a spot opens.
• Bring handicaps in from a spreadsheet Paste a list of names and handicap indexes into the Handicap Manager, look it over, and press one button to save them all. Here is what it matches on, what it leaves out and how to check it worked.